All client enquiries appear here automatically after form submission.
No enquiries yet. Share the client form link to get started.
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🗓 Booking Dispatch
Confirmed bookings appear here automatically when you 🏆 Mark Won an enquiry.
💬 Customer Replies
Every reply the system detects (via Missive) — awaiting your response + handled history. Open the thread to reply, or mark ✓ Replied / 🗄 Archive.
🔁 Active Subscriptions
Recurring coffee cart contracts. Each generates booking instances on the Schedule tab.
Client Details
📅 Single day
📆 Multi-day
No extra staff
🙋 Extra Staff +$90/hr
None
🥈 Silver 5%
🥇 Gold 8%
💎 Platinum 12%
Package
–
1 Barista
2 Baristas
Weekday
Saturday +10%
Sunday +15%
Public Holiday +20%
Add-ons
🧊 Iced +$20
🍵 Matcha +$20
🍯 Syrups +$15
🥛 Lactose Free +$15
💧 Still +$49
🫧 Sparkling +$59
🥤 Coke Classic +$69
🥤 Coke Zero +$69
🍎 Apple Juice +$69
🍊 Orange Juice +$69
🪧 Signage +$160
🔋 Diesel +$135
⚡ Electric +$180
📍 Regional +$150
Food
🥂 Canapés ($645+$22pp)
🍱 Bento ($595+$29pp)
🍿 Popcorn $395
🌭 Sausage Sizzle ($495+$7.50pp)
Event Type (for payment terms)
Corporate
Conference
School/Community
Brand Launch
Factory/Facility
Notes for quote email
🗓️ Multi-day event
Each day has its own date · hours · coffees — price updates live on the right. + Day copies the previous day; ⎘ duplicates one. Tick setup for a no-service bump-in day. Use + Separate event/location only for a different venue (bundle discount applies). Add-ons / food / event-type above apply to the whole booking.
Live Preview
Total excl. GST$0
💼 Job Applications
Applications submitted via the careers form appear here automatically.
Click the tab to load applications.
💰
Pricing & Discounts
Cup tiers, food, add-ons, surcharges, discounts, rules
Edit any value below and click Save All Pricing. Changes apply to new quotes immediately. Existing quotes keep the prices they were created with.
🎁 Seasonal Treats
Turn each month's seasonal treat on or off. When a month is off, customers booking an event that month see no treat offer in the quote form.
🪟 Dashboard & Tabs
Drag/reorder dashboard tabs, hide ones you don't use, rename, or pick which tab opens by default. Per-row badges (deposit, returning customer, expiry, etc) can be toggled here too.
🚫 Decline & Cancel Reasons
Customer-facing decline reasons (shown when they click 🚫 Decline in the estimate email) and admin-side cancellation reasons (shown when you click 🚫 Cancel Booking on a Won/Accepted enquiry).
📧 Estimate Email Disclaimer
The "⚠ This is an indicative estimate" block that appears below the Estimated Total in every auto-fired customer email. Edit to suit your liability comfort level.
🛡️ Customer-Facing Settings
Settings shown to customers on the public cart at la-veen-coffee-cart-quote.netlify.app: intro headline, trust badges, events-served counter, client logo strip.
🌎 Holidays & Postcode Zones
Annual WA public holidays drive the auto-detected holiday surcharge. CBD/Outer postcode zones drive the travel-fee notice on the customer cart.
🏅 VIP Customers
Returning customers automatically matched at cart submit time. Tier ladder: Silver 1-3 events (5%), Gold 4-10 (8%), Platinum 11+ (12%). Cart matches by exact email → email domain (skipping gmail/yahoo) → company name. Bulk-import was done from Xero invoiced quotes; use this panel to add new VIPs, promote tiers as event counts grow, or remove stale records.
Make.com Webhook
Paste your Make.com webhook URL here. When a client submits the form, data is sent automatically to Make.com which triggers the estimate email, HubSpot, Mailchimp and Google Sheets.
✅ Settings saved.
Xero Integration
Connect once — when a customer clicks "Request Formal Quote" in their email, a draft quote appears in Xero automatically. You can also create drafts manually with the Xero Draft button on any enquiry card.
Setup checklist (one-time, admin only):
In your Xero Developer App, set the Redirect URI to: https://australia-southeast1-la-veen-operating-system.cloudfunctions.net/xeroOAuthCallback
Copy your Xero Client ID + Client Secret and save as Firebase secrets: firebase functions:secrets:set XERO_CLIENT_ID firebase functions:secrets:set XERO_CLIENT_SECRET
Deploy: firebase deploy --only functions
Click Connect Xero below.
🔌 Webhook secret monitor
🔄 Xero orphan-quote reconcile
Pulls recent Xero quotes and auto-links any that exist in Xero but aren't tracked in the cart (matched by Xero quote ID, or email + ex-GST total). Run a dry-run first to preview.
🔒 Authentication
All admin sign-ins go through Firebase Auth. To add a staff member, change a password, or reset a forgotten password, go to Firebase Console → Authentication → Users.
☕ Get a free quote in 2 minutes — same-day reply.
Brew it anywhere, anytime.
La Veen Coffee · Est. 2009 · WA Family Owned
Let's make your next event unforgettable
From corporate offices to brand launches — we bring specialty coffee, warm vibes and professional baristas straight to your event across Western Australia.
🏢 Office
🎤 Seminar
👥 Community
🎉 Brand Launch
From $895 + GST · 70 coffees · 2-hour barista service
Takes 2 minutes · No obligation · Quote sent to your email within hours
Or — regular visits
Save up to 30% with regular cart visits to your office
☕
347+ events served
🏆
100% satisfaction guarantee
🏙️
9 Cafés in Perth · Est. 2009
📍 Perth metro included · Outer suburbs + regional WA with small travel fee
Trusted by
★★★★★
"The team turned up early, set up beautifully, and pulled cup after cup of perfect coffee. Our team is still talking about it weeks later."
— Corporate event · Perth CBD
☕
La Veen Coffee Cart
Request an Estimated Quote
1 of 10
Step 1 of 7
Let's start with your details
We'll send your estimated quote directly to your email — usually within minutes.
Every La Veen coffee cart includes: 2 hours professional barista service with all espresso based hot coffee, hot chocolate, chai latte, English Breakfast & green tea as standard · Full cream, skim, soy, almond & oat milk · Decaf included · Latte art
Please enter a valid email address
Please enter a valid Australian phone number
Please fill in your name, email and phone number.
Step 2 of 7
Tell us about your event
📅
Single or multi-day event? *
📅
Single day
📆
Multi-day event
How many days?
2
3
4
5
6+
🎉 Tiered discount: Day 2 = 10% off · Day 3 = 15% off · Day 4+ = 20% off
📦 Please ensure a secure storage area is available on-site overnight.
☕ Service available 6am – 6pm
☕ Service duration:
What type of event is it? *
🏢
Corporate / Office
🏫
School / University / Community
🎤
Conference / Seminar / Exhibition
🚀
Brand & Product Launch / Pop-up
🏭
Factory / Facility
🏥
Healthcare / Hospital
🤝
Networking Event
🎉
Private Event
How many guests are you expecting? *
Not sure? Pick your closest estimate — we'll work it out.
20
30
50
70
100
125
150
200
250
300
400+
Other
How will guests order their coffee? *
🌊
Spread throughout
⚡
Coffee break rush
e.g. 30 min break
🤷
Not sure
Add extra staff for a seamless guest experience?
Our extra staff greets guests, serves at the table, keeps the space neat and ensures a premium experience. Recommended for 200+ guests with a coffee break rush.
🙋
Yes please
👍
No thanks
Please let us know if you'd like extra staff.
Please select coffee quantity and order flow.
Please fill in all required fields above.
Step 3 of 7
Venue & access details
Where is your event being held? *
🏢
Indoor
Power from venue
☀️
Outdoor
Generator may be needed
What's your power situation? *
🔌
Power outlet onsite
🔋
Diesel Generator
$135 + GST
⚡
Electric Generator
Quiet & eco-friendly
$180 + GST
Parking near service area? *
🅿️
Onsite
🚗
Street nearby
❌
No parking
Is the service area on ground level? *
✅
Yes
🏗️
No
Is there lift access?
🛗
Yes, lift available
🚶
Stairs only
Please fill in all venue and access details.
Step 4 of 7
Would you like to add any extras?
✓ Choose as many as you like — or skip
🧊
Iced Coffee
Ice bucket + cold cups
$20 + GST
🍵
Matcha Latte
House made — Japanese green tea powder & raw sugar
$20 + GST
🍯
Flavour Syrups
Caramel, Hazelnut, Vanilla
$15 + GST
🥛
Lactose Free Milk
Milklab
$15 + GST
💧
Still Water
Mt Franklin, 24 units + ice bucket
$49 + GST
🫧
Sparkling Water
Mt Franklin, 24 units + ice bucket
$59 + GST
🥤
Coke Classic
Coca Cola, 24 units + ice bucket
$69 + GST
🥤
Coke Zero Sugar
Coca Cola, 24 units + ice bucket
$69 + GST
🍎
Apple Juice
Keri, 18 units + ice bucket
$69 + GST
🍊
Orange Juice
Keri, 18 units + ice bucket
$69 + GST
🪧
Custom Logo Signage
1200×850mm, PDF required
$160 + GST
🎓
Coffee Class
Latte art experience · Max 4 people
From $150 + GST
Step 5 of 7
Would you like to add food?
All sections are optional — just click Next to skip.
Optional — add on top of your food package or on its own.
🍿
Popcorn Cart
3 hours, unlimited popcorn
$395 + GST
🌭
Sausage Sizzle Cart
3 hours · Hot dog + soft drink pp
$495 + $7.50/guest + GST
Minimum 20 guests for food packages.
Step 6 of 7
Would you like personalised drip bags?
A beautiful take-home gift for your guests — with your company logo or ours. View our full range →
☕
La Veen Logo
$2.10 each + GST
🖤
Your Logo — Black & White
$2.60 each + GST
🎨
Your Logo — Full Colour
$3.00 each + GST
Step 7 of 7 — Almost done!
Almost done — a few final details
What's your approximate budget? *
Under $1,000
Up to $2,000
Up to $5,000
$5,000+
Not sure yet
Please select a budget range to continue.
Please add any details about your event to help us prepare an accurate quote.
How did you hear about us? *
🔍
Google
📱
Instagram / Facebook
💼
LinkedIn
☕
Visited a La Veen Café
🤝
Referral / Word of mouth
📅
Previous event
🔁
Returned customer
📋
Other
Please let us know how you heard about us.
Stay in touch
✓
I'd like to receive updates, event inspiration and offers from La Veen Coffee Group.
We respect your privacy — unsubscribe anytime.
📋 Your selections
☕
Thanks, !
Your enquiry is received. We're sending your estimated quote to:
Check your inbox — it should arrive within minutes.
☕ What happens next?
Check your inbox — your estimated quote will arrive within minutes. Simply click "Yes — send me a formal quote" in the email and we'll prepare your Xero quote to confirm the booking.
🔁 Subscribe a Coffee Cart
Set up a recurring cart visit at your office. Cancel after 3 months with 15-day notice.
Quote Email
Review and copy — paste into Gmail or Outlook to send.
➕ Add Xero booking to the board
From · pulled from Xero — eyeball it, then save. Lands on the dispatch board stamped off-app.
Xero summary:
Xero line items:
Draft in Xero
Creates a draft quote in your Xero account automatically.
Cloud Function refreshes Xero token + posts quote.
3
v1.13.1: Cloud Function ensures Xero contact email is saved (fixes Xero's "ignore-email-on-existing-contact" quirk so you can hit Send in Xero without re-typing).
4
Saved as DRAFT — review and send in Xero.
⏳ Creating draft in Xero...
✅ Draft created in Xero! Open Xero → Sales → Quotes to review and send.
